Adirondack Staffing Solutions Terms Statement for candidates seeking work opportunities.

It is our pleasure to work with you in serving this community. Together we are helping so many offices with their scheduling, allowing them to maintain productivity and keep a low stress environment for their existing employees. We enjoy giving you and the offices the freedom to work together in scheduling other dates and permanent opportunities directly. This agreement outlines the requirements in order to maintain a professional relationship that allows us all to work harmoniously. There is no cost to you for utilizing our services.

 

This Candidate Agreement is made by and between you (hereinafter referred to as "Candidate") and Adirondack Staffing Solutions, LLC, (hereinafter referred to as "Agency"):

 

1. If a dental office (hereinafter referred to as "Client”) that Adirondack Staffing Solutions has referred the Candidate to, directly offers the Candidate temporary, permanent or contract employment of any sort, within a period of one year (twelve months) from the most recent date of Candidate’s placement with the Cleint, Candidate agrees that if they accept said offer, they will not only communicate to the Client that the acceptance is “through the agency”, they will also immediately notify Adirondack Staffing Solutions. Failure to do so will result in candidate’s liability of the damages that Adirondack Staffing Solutions will suffer as a result of such actions.

 

1. Candidate agrees not to contact clients, vendors or employees of the Agency to make private arrangements with Client serviced by the Agency. Failure to inform the Agency of direct arrangements, within one year (twelve months) from the most recent date of Candidate’s placement with Client, is considered breach of this contract and you will be liable for damages. In the event that candidate derives an economic benefit, in any form from a violation of the candidate’s obligations pursuant to the staffing agreement, it is hereby agreed that a portion of such economic benefit belongs to the agency. Candidate agrees to compensate the agency immediately upon agencies request for lost income and reimbursement for hiring, employment, and marketing a sum of $3620.00 (Formula: Damages $1800.00 dollars for Placement fee, $1500.00 dollars for 10% of Yearly Advertising costs, $320.00 for labor cost ($40 per hour x 8 hours). 

2. Working Directly with offices in scheduling shifts: We allow and respect directly scheduling shifts and discussing permanent placement with our clients (dental offices). YOU MUST NOTIFY THE AGENCY, within 24 hours, should you schedule any shifts with the offices directly, so that we can get the shifts on our calendar and in our app. It is a breach of contract to work directly with clients and not keep us informed, within a year of our referral to said office.

 

3. This agreement also serves as a confidentiality agreement between "Candidate”, “Adirondack Staffing Solutions, LLC”, and the " Clients " and staff members of said " Clients". Candidate agrees not to divulge to outside parties the dealings with Adirondack Staffing Solutions and Clients in which they are referred. Candidate agrees to keep our client list, contents of our app, conversations, contracts, and calendars confidential. 

 

4. Slander: Candidate agrees not publicly slander Agency or any Client that Candidate is referred to via posts on social media, Google review, Yelp review, or any other public forum. In the event of a negative experience, Candidate must contact Agency’s representatives for remediation. 

 

PAYMENT FOR YOUR SERVICES

Adirondack Staffing Solutions offers candidates the option become paid and employed through the Agency as well as work with clients that pay the temps directly. You have the option to do one or both. Opting for only one payment/employment option may limit your ability to work with some clients.

 

5. Agency Employment: Adirondack Staffing Solutions offers candidates the option become employed through the Agency, thus being paid through the agency’s payroll on a bi-weekly basis as a W2 employee. A criminal background check and face-to-face (facetime, zoom, or in person) interview must be performed should you opt for employment through the agency. You will be covered under the workers compensation policy of the agency, should you have an incident on the job.

 

6. Direct Pay: Should Candidate choose to ONLY be paid by offices directly and choose not to be considered an employee of Adirondack Staffing Solutions, Candidate must understand and accept that they will be considered an employee of the client in which they temp for. In the event of injury, Candidate will be insured by the workers comp policy of the client. Candidate may receive a W2 or 1099 from the client concluding the calendar year. Furthermore, despite being considered an employee of client, Candidate fully understand that they must adhere to section 1. and only accept future placements with clients through the agency within one year of referral to the client, failure to do so will result in damages outlines in section 1. A, of this Candidate Agreement.

 

1. If you work with a client that pays you directly, payment is made to Candidate in the form of cash, check, direct deposit, and sometimes through the client's payroll. Please feel free to ask the office directly how they handle temp pay/taxes and timeframe for receiving payment, this information is usually in the app, as well. In the event a check is mailed, please allow at least 10 business days, from date of shift before contacting Agency regarding payment. Please contact Agency after the 10 business days, if a payment is not received and Agency will contact the Client on your behalf.

 

Termination of Employment/Removing or Inactivating Candidate Account

7. In the event that we receive three or more complaints about Candidate’s punctuality, work ethic, or demeanor, we observe the right to inactivate, hide shifts, or remove you from our employment, web platform, and/or app, without notice. In the event that you have received three or more complaints from Client’s, prior to the date of this agreement, you are ineligible to become employed by Agency. Furthermore, we observe the same right in the event that you fail (call out or no-show) to complete three or more accepted shifts for any reason other than natural disaster.

 

8. Adirondack Staffing Solutions does not guarantee any assigned temporary or permanent position to any dental office. In the event of a cancellation, you will be notified.

Travel, Holiday, Vacation, Lunch hours, Equipment, etc.: Agency and it’s Clients are not responsible for pay compensation for Travel, Holiday, Vacation, Lunch hours, Personal Protective Equipment, Loupes, or any other personal belongings. Agency is not responsible for items left at the premises of a Client.

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Adirondack Staffing Solutions Terms Statement for clients seeking to hire contractors.

THIS IS A LEGALLY BINDING CONTRACT. BY ACCEPTING THESE TERMS AND CONDITIONS, YOU ACKNOWLEDGE THAT YOU UNDERSTAND AND AGREE TO THE FOLLOWING:

 

This Dental Office Agreement is made with Adirondack Staffing Solutions, LLC, a limited liability company organized and existing under the laws of the State of New York, whose principal place of business is 113 Saratoga Rd, Ste 108, Glenville, NY 12302 (hereinafter referred to as "Agency"):

Whereas, Agency, operates an employment agency placing dental personnel including but not limited to Dental Assistants, Dental Hygienists, Dental Receptionists, Office Managers, and Dentists (hereinafter referred to as "Candidate") on a temporary or permanent, part-time or full-time basis; both parties agree as follows:

 

1. Covenant of Hiring of Candidates: Client has arranged for temporary, permanent and/or contract placement through Agency. In the event that Client wishes to offer any additional temporary, permanent or contract placement to any Candidate, referred to it by the Agency, within one year (twelve months) from the most recent date of Candidate’s placement with Client; Client shall not directly or indirectly, employ or otherwise engage the services of Candidate. The Client agrees to do so only through the Agency and to pay directly to the Agency the applicable regular fees, outlined in section 2. And section 3. for any and all such services provided by said Candidate. 

1. Third Party Applications of Candidates with Client: In the event that a referred Candidate applies to Client directly, (walk in, phone call, fax, email, text to the office or any of its employees) or through a third-party software, such as Indeed, Zip Recruiter, Craigslist, Facebook, Another Staffing or Recruiting Agency, or any of the comparable mediums; The Client agrees to do so only through the Agency, as outlined in Section 1. and to pay directly to the Agency the applicable regular fees, outlined in section 2. and section 3. for any and all such services provided by said Candidate. Client acknowledges and agrees that Agency shall retain the right to obtain injunctive relief against Client to enforce this covenant not to hire, either in lieu of or in addition to, recovery of liquidated damages outlined in section 1. B.
2. Damages Non-Dentist Candidate: In the event that Client violates the term, outlined in Section 1., Client agrees to pay to the Agency immediately, to compensate the Agency for lost income and reimbursement for hiring, employment, and marketing a sum of $3620.00 (Formula: Damages $1800.00 dollars for Placement fee, $1500.00 dollars for 10% of Yearly Advertising costs, $320.00 for labor cost ($40 per hour x 8 hours). 
3. Damages Dentist Candidate: In the event that Client violates the term, outlined in Section 1., Client agrees to pay to the Agency immediately, to compensate the Agency for lost income and reimbursement for hiring, employment, and marketing a sum of $8620.00 (Formula: Damages $6800.00 dollars for Placement fee, $1500.00 dollars for 10% of Yearly Advertising costs , $320.00 for labor cost ($40 per hour x 8 hours). 
4. Hold Harmless in the event of Client’s breach of contract: To the extent permitted by law, CLIENT will defend, indemnify, and hold STAFFING FIRM and its parent, subsidiaries, directors, officers, agents, representatives, and employees harmless from all claims, losses, and liabilities (including reasonable attorneys’ fees) to the extent caused by CLIENT’s breach of this Agreement; its failure to discharge its duties and responsibilities set forth in section 1.; or the negligence, gross negligence, or willful misconduct of CLIENT or CLIENT’s officers, employees, or authorized agents in the discharge of those duties and responsibilities.

 

2. Scope of Work: The Client agrees to supervise and prohibit Candidate from performing services outside of their job description. The Client agrees that Agency shall not be liable for any claims or losses arising from the Candidate performing services at the Client's Location, including but not limited to any special damages to equipment, patients, incidentals, indirect or consequential. The Client agrees to indemnify and hold Agency harmless from any third-party claim resulting from any acts or omissions of Candidate pursuant to this agreement.
    
3. Temporary Placement Fee: For temporary placement of dental assistants, hygienists, or office support we directly bill your office a rate of $7.00 per hour. In the event that a shift that is four (4) hours or less, it will not be billed hourly, rather a flat fee of $40.00 will be considered the fee for placement. A Credit Card Authorization will be needed on file for any client wishing to use Agency Payroll to pay temps. We have a wide range of candidates for your office with a variety of skill sets and salary requirements and we understand that every office and doctor have different expectations in personnel.
   1. Temporary placement fee for Agency Employees: Agency will be considered the “Employer of referred Candidate”. Agency agrees to pay Candidate agreed upon rate and handle all aspects of payroll, as the Candidates employer, including but not limited to preparation of payroll checks and direct deposits, prepare and file all required state and federal tax forms and withholdings, social security, unemployment and Medicare taxes, FMLA, cover the candidate for Workers’ compensation and unemployment insurance. The current payroll surcharge is 25% of the agreed hourly rate of the hours worked for the Candidate’s placement. Client must guarantee four (4) hour minimum for each placement. Placements must be canceled 24 business hours (8am-5pm) in order to avoid mandatory payment to both the Candidate (4 hours) and the Agency ($40) 25% payroll surcharge.

 

4. Payment for Temporary Placement: All Clients are required to have either a credit/debit card on file or an ACH method of payment to be utilized for temporary staffing. All time sheets must be approved by Client by 5pm on the first Friday after a shift has been completed. Invoices will be run at the conclusion of the week on either Friday or the upcoming Monday.
   1. Disputes: In the event that a time sheet is not accurate and it was processed for payment, you may request for modification of said invoice. Please provide request in writing, via email or text, and the invoice will be modified and a refund or credit will be processed.
   2. Storing of sensitive information: We do not store your sensitive credit/debit card or ACH information in our office or anywhere other than the platform. Your information is stored on a secure payment processor online vault within the platform. This vault is a secure clearinghouse that meets the industry standards set forth by the Payment Card Industry Data Security Standard (PCI-DSS) and is certified at the highest level attainable. Once you enter your information into the platform, your information is securely encrypted and we do not have access to view or edit the information. Our staff are only able to see the last 4 digits of your credit card/account number – just as any online retailer does.
       
5. Permanent Placement Fee: The Permanent placement of Candidates fee is as follows:

• Dental Assistants & Office Support Candidates: Permanent placement fee of $1200.00
• Dental Hygienists Candidates (Full Time 3+ days/week): Permanent placement fee of $1800.00
• Dental Hygienists Candidates (Part Time 1 day/week): Permanent placement fee of $850
• Dental Hygienists Candidates (Part Time 2 days/week): Permanent placement fee of $1050.00
• General Dentist Candidates (Part Time 1-2 days/week): Permanent placement fee of $3800.00
• General Dentist Candidates (Full Time 3+ days/week). permanent placement fee of $4800.00
• Dental Specialist Candidates (Part Time 1-2 days/week): Permanent placement fee of $5800.00
• Dental Specialist Candidates (Full Time 3+ days/week). permanent placement fee of $6800.00

6.  Permanent Placement Fee Payment Structure for Full Time Candidate Placement: Our payment structure allows for the employer to get to know the potential employee or Associate. Upon Client’s hiring Candidate: the permanent placement fee is not due in one lump sum, but on the following schedule, so the Candidate and the Client can see if they work well together. The “date of hire” is considered the Candidates first date of employment with Client.

• Candidate hire date one third (1/3) of the referral fee due
• 30 days later one third (1/3) of the referral fee due
• 60 days later one third (1/3) of the referral fee due

 

7. Permanent Placement Fee Payment Structure for Part Time Candidate Placement: Our payment structure allows for the employer to get to know the potential employee or Associate. Upon Client’s hiring Candidate: the permanent placement fee is not due in one lump sum, but on the following schedule, so the Candidate and the Client can see if they work well together. The “date of hire” is considered the Candidates first date of employment with Client.

• Candidate hire date one third (1/2) of the referral fee due
• Three weeks, 21 days later one half (1/2) of the referral fee due

 

8. Additional Permanent Placement Fee: In the event that any Permanently placed Candidate, referred by Agency, increases their number of workdays, with Client, beyond their "weekly work schedule", within 12 months of “hire date” the Client agrees to notify and pay the remaining balance of the formula as follows: The difference between the agreed amount for Candidate’s placement and the “placement fee” listed in Section 3. that corresponds to the amount of days Candidate has increased to.

 

9. Working Interview: Prior to hiring, we strongly encourage a working interview/temporary placement of any Candidate that the Client may be interested in for permanent hire, prior to permanent placement. 

 

1. Any Candidate referred to Client that has a working interview, will be considered a temp and invoiced as such, until Candidate is “officially hired”. 
2. Agency will include up to 3 days, a maximum of 24 hours of Agency “temporary placement” fee of $7.00 per hour, that a perspective Dental Assistant or Administrative Associate worked in Client’s office during a working interview or as a temp if it is within within three weeks of hire date. This “included amount” will be invoiced at time of service, but will be deducted from the” permanent placement fee”. 
3. Agency will not include temp/working interview “temporary placement” fee of $7 per hour, for Dental hygienists in the “permanent placement fee”. 

10. Permanent Placement Guarantee: Agency makes no guarantee on any Candidate permanently placed with Client. In the event that the permanently placed Candidate is terminated by Client within the initial thirty (30) day period, Client is only liable for the first one third (1/3) of the “permanent placement fee”. Client must notify Agency prior to the end of the first thirty (30) day period, or Client will be liable for the second installment of one third (1/3) of the “permanent placement fee”. In the event that the permanently placed Candidate is terminated by Client within the second thirty (30) day period, Client is only liable for two thirds (2/3) of the “permanent placement fee”. Client must notify Agency prior to the end of the second thirty (30) day period, or Client will be liable for the entire “permanent placement fee”. In the event that the permanently placed Candidate is terminated by Client after sixty (60) days from the date of hire, Agency will not credit or refund any moneys to Client or future placements.
11. Cancellation of Temporary Placement or Working Interview: Client must Guarantee a minimum of four hours for any Candidate placement. In the event that Client provides less than 24 business hours (Monday through Friday 8am to 5pm) cancellation of Temporary Placement or Working Interview Placement requested by Client, or in the event of Candidate’s early dismissal; Client agrees to pay a four (4) hour minimum hourly rate to such Temporary Candidate and the flat fee of $40.00 to the Agency.
12. Travel, Holiday, Vacation, Lunch hours, Equipment, etc.: Client is not responsible for pay compensation to Candidate for Travel, Holiday, Vacation, Lunch hours.

By accepting these terms and conditions, the undersigned agrees to the foregoing and warrants and represents that he/she is authorized to accept such Agreement on behalf of Client and to so legally bind said Client.